Accounts Management System

What is Accounts Manager?

Accounts Manager is a comprehensive financial management system. It provides complete vendor management, purchase order tracking, invoice processing, and cost head management with Excel export capabilities and real-time financial reporting.

Vendor Management

Complete vendor lifecycle management from registration to payment tracking.

Invoice Processing

Automated invoice tracking, approval workflow, and payment scheduling.

Excel Export

One-click download of vendor data, invoices, and purchase orders in Excel format.

156

Active Vendors

342

POs Issued

289

Invoices

Cost Heads

₹2.4Cr

Total Value

Vendor Management

Vendor Register

Complete vendor registration and management system

Vendor details with GST/TAN/PAN
Bank account information
Contact persons and addresses
Payment terms and credit limits

Add New Register

Quick vendor onboarding form

Registration Form Includes:

• Vendor Name • GST Number • PAN Card • TAN Number • Address • Contact Person • Phone/Email • Bank Details • Payment Terms • Credit Limit

Vendor List

Vendor Code	Vendor Name	GSTIN	Contact Person	Phone	Email	Status	Actions
VEN001	Tech Solutions Pvt Ltd	27AAACT1234P1Z5	Rajesh Kumar	9876543210	rajesh@techsol.com	Active
VEN002	Office Supplies Co	27AABBC1234P1Z2	Priya Sharma	8765432109	priya@officesupplies.com	Active

Invoice Management

Vendor Invoice

Process and track vendor invoices

Invoice number and date
PO reference matching
GST calculation and breakdown
Due date and payment tracking

➕ Add Vendor Invoice

Create new invoice entry

Invoice Form Fields:

• Vendor Selection • PO Number • Invoice No • Invoice Date • Due Date • Amount • GST % • Cost Head • Description • Upload PDF

Vendor Invoice List

Invoice #	Date	Vendor	PO Reference	Amount	GST	Total	Status	Due Date	Actions
INV/2026/001	15-Mar-2026	Tech Solutions	PO/2026/089	50,000	9,000	59,000	Pending	15-Apr-2026

Purchase Order Management

Vendor Purchase Order

Create and manage purchase orders

PO generation with unique number
Item-wise purchase details
Delivery schedule tracking
Budget vs actual comparison

+ Add Vendor PO

Create new purchase order

PO Form Includes:

• Vendor Selection • PO Date • Delivery Date • Items/Services • Quantity • Unit Price • Total Amount • Terms & Conditions • Cost Head • Approval

Vendor Purchase Orders

PO Number	Date	Vendor	Items	Value	Delivery Date	Status	Actions
PO/2026/089	10-Mar-2026	Tech Solutions	Laptops (5)	4,50,000	25-Mar-2026	Approved

Cost Head Management

📌 Cost Head Master

Enter Cost Head Name

Create new cost heads for expense categorization

Cost Head Code	Cost Head Name	Category	Budget Allocated	Utilized	Balance	Status
CH001	IT Equipment	Capital Expenditure	10,00,000	6,50,000	3,50,000	Active
CH002	Office Supplies	Operational	5,00,000	3,20,000	1,80,000	Active
CH003	Consulting Services	Professional Fees	15,00,000	12,00,000	3,00,000	Active

Total Vendors

156

Pending Invoices

Active POs

Cost Heads

Complete Accounts Management • Vendor Portal • Invoice Processing • PO Tracking • Cost Head Master • Excel Export